TOWN OF OLD LYME
BOARD OF SELECTMEN
MEETING MINUTES
The Board of Selectmen held a Regular Meeting at 7:30 pm on December 3, 2018 in the Meeting Hall of the Old Lyme Memorial Town Hall. First Selectman Bonnie Reemsnyder, Selectwoman Mary Jo Nosal and Selectman Chris Kerr were present.
19 November 2018 -Regular Meeting Minutes
A motion was made by Selectwoman Nosal, seconded by Selectman Kerr, to approve the November 19, 2018 regular meeting minutes. Motion passed.
A motion was made by Selectman Kerr, seconded by Selectwoman Nosal, to add an appointment to the agenda. Motion passed.
Cynthia Taylor (U) - Historic District Commission, regular member – 5-year term ending in Jan. 2022
A motion was made by Selectwoman Nosal, seconded by Selectman Kerr, to appoint Cynthia Taylor to the Historic Commission as a regular member for a 5-year term ending in Jan. 2022. Motion passed.
First Selectman Reemsnyder announced they now have assisted listening devices available for audience members. The ADA Committee worked hard to get these, and she thanks them, especially Jen Datum, Chairman of the committee.
A motion was made by Selectman Kerr, seconded by Selectwoman Nosal, to move item 5. a. Harbor Management Project, up on the agenda. Motion passed.
First Selectman Reemsnyder invited Chairman, Steven Ross to join the meeting to discuss the Harbor Management Project. First Selectman Reemsnyder gave a brief overview of grants (100% grant with no Town match) they received back in 2011 for the study and dredging of the Black Hall River and Four Mile River. After the completion of the dredging there was a balance of $256,577 which was returned to the State and is still allocated for projects within the Town of Old Lyme. The approval of the funds is now under the control of the CT Port Authority.
Steven gave an overview of the Lieutenant Rivers ADA accessible Accessway project the Harbor Management Committee has been working on. The project consists of a building a town owned pier/platform/walkway (fixed on pilings) on the Lieutenant River off of Bow Lane and Halls Road. The project could also include a kayak path, boat rack, gazebo and improvement to the roadway. They have worked with Geoff Steadman to develop an RFP and have received five bids. Docko came in with the lowest bid and is currently working on developing a contract. Once the contract is submitted to the Harbor Management Commission it will go through the approval process. The Harbor Management Commission will keep the BOS updated as the project progresses.
First Selectman Reemsnyder added that the Halls Road Committee is also interested in an associated project that would install a bridge over the Lt. River as a pedestrian walkway.
4. Old Business:
- Hains Park Bathrooms Committee
First Selectman Reemsnyder reported she has no update at this time. They are still working on the logistics of changing the orientation of the bathrooms. She will keep this on the agenda and provide regular updates.
First Selectman Reemsnyder reported the Annual Town Meeting has been scheduled for January 28th at the LOL Middle School. She suggested the BOS pass the resolution at this meeting and read the Resolution (attached).
A motion was made by Selectwoman Nosal, seconded by Selectman Kerr, to approve and pass the resolution approving the issuance of bonds and notes not to exceed $1,250,000 to finance an appropriation for the renovation of the Old Lyme Phoebe Griffin Noyes Library and to schedule approval of the resolution for the Annual Town Meeting on January 28, 2019. Motion passed.
First Selectman Reemsnyder reported the draft MOU has been sent to the liaison on the Building Committee and will update the selectmen when she hears back.
- Halls Road committee public information meeting
First Selectman Reemsnyder reminded the selectmen the Halls Road Committee has scheduled a public information meeting for Thursday, Dec. 6th at 7:00pm in the LOL middle school cafeteria. They have been handing out flyers to make the public aware. They will be able look at a version of a design that Yale Urban Design Workshop (YUDW) has put together and then break-up into groups to get feedback and ideas on the different components of the designs.
- Community Connectivity Grant Committee
First Selectman Reemsnyder reminded the selectmen of the $400,000 grant from the CT Dept. of Transportation (DOT) which the town received to extend the sidewalks on Hartford Ave. from Bocce Lane to Route 156. She discussed forming a committee and provided the selectmen with a draft charge for the committee. The BOS discussed reaching out to some of the original members of the Sound View Improvements Committee and having a committee of 5 members. She also added that because they do not have a commitment to fund letter yet from the state, she is thinking that the funding cost for the design will go into next year’s budget request. She has reached out to BSC and they gave her a cost estimate of $30,000 for the design.
5. New Business:
- Harbor Management Project – moved up on the agenda
- Urban Act Public Safety Grant Resolution/Letter of Support
First Selectman Reemsnyder reported she had received an email from Norm Needleman, the First Selectman of the Town of Essex who serves as the host town for most of the regional services including emergency dispatch. The Town of Essex on behalf of the Valley shore was awarded a grant of $1,250,000 to upgrade the out dated emergency dispatch system serving eleven towns. The upgrades will interconnect all member towns and allow coordination with joining systems. In order for the Office of Policy and Management to prepare the grant contract, each member town needs to approve a letter of support from the BOS. The BOS discussed the different phases of the project mentioned in the paperwork included in the request and agree they are in support of this.
A motion was made by Selectman Kerr, seconded by Selectwoman Nosal, to approve a letter of support for the Urban Act Public Safety Grant. Motion passed.
First Selectman Reemsnyder reported she wanted to make the BOS aware that they will probably be looking at substantial technology upgrades this year. They will need to upgrade the assessor’s program this year and there are some challenges with accomplishing this. She has a meeting scheduled with their technology consultant to discuss how they will go about the upgrades and what this will include. She will have more detailed information available at their next meeting to discuss this further. She anticipates funding some of the upgrades this year and some next year.
She shared a copy of the executive monthly summary she receives from the company that provides the managed IT services, which includes a sense of what their system looks like and a patch status for the selectmen to review. She also added the representative she works with from CT Comp will be attending the BOF meeting in December to talk about the recommendations and encouraged the selectmen to attend the meeting.
- Approval of 2019 BOS Meeting Schedule
First Selectman Reemsnyder reported she has made the changes they discussed at their last meeting and pointed out that there is only one meeting scheduled for February and they will schedule a special meeting if needed.
After review, discussion and some minor changes, a motion was made by Selectwoman Nosal, seconded by Selectman Kerr, to approve the 2019 BOS Schedule as amended. Motion passed.
- Approval of 2019 Holiday Schedule
First Selectman Reemsnyder reported she has verified all the holiday dates are correct.
A motion was made by Selectman Kerr, seconded by Selectwoman Nosal, to approve the 2019 Holiday Schedule as submitted. Motion passed.
6. Public Comment: None
7. Other Business:
First Selectman Reemsnyder wanted to bring this to the attention of the selectmen and began by reporting the Town is responsible for repairs to two dams; the Rogers Lake Dam and the Lower Mill Pond Dam. She reported the Lower Pond Dam is currently in need of repairs including concrete that needs to be repaired and vegetation that needs to be cleared out and cut back. Nathan Jacobson Associates has been working with the town on the repairs needed to the dam. However, getting to the dam is a challenge. Although they have an easement on a private resident’s property, this does not allow for access by large equipment. She has reached out to the OL Land Trust (OLLT) who owns property adjacent to the dam to see if they could use this for access. OLLT is willing to give the easement to the Town if the Town would be willing to provide gravel
for the parking area and maintain the vegetation on each side of the dam. She has spoken with the Town Attorney regarding the agreement and he suggested they may want to make this a permanent agreement. She followed up with the OLLT and they would be willing to make this a permanent agreement. There is also a property on the other side of the dam and she has spoken with the land owner and they are also willing to give them an easement, however there may be some requests there too. She added this is still in the preliminary discussion and planning stages. She will bring a map and a layout of the plan to a future meeting for further discussion.
Selectwoman Nosal asked if there was any follow-up on the Blight Ordinance. First Selectman Reemsnyder reported she has been working on the Solid Waste Ordinance and is hoping to have completed for the January Town meeting. She feels that considering the reaction to the Blight Ordinance there needs to be changes made, however there are other items that are a priority at this time.
Selectwoman Nosal asked for an update to the Solar Project on the Landfill. First Selectman Reemsnyder replied they will need to put a committee together to develop an RFP. She will put together a draft charge for review at the next meeting.
8. Executive Session: None
9. Adjournment:
A motion was made by Selectwoman Nosal, seconded by Selectman Kerr, to adjourn at 9:02 pm. Motion passed.
Respectfully submitted,
Patti Broedlin
TOWN OF OLD LYME
BOARD OF SELECTMEN
RESOLUTION AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN AN AMOUNT NOT TO EXCEED $1,250,000 TO FINANCE AN APPROPRIATION FOR THE RENOVATION OF THE OLD LYME PHOEBE GRIFFIN NOYES LIBRARY
WHEREAS, on July 23, 2018, at a Special Town Meeting of the Town of Old Lyme (the “Town”), the Town Meeting adopted a resolution appropriating $1,750,000 towards the costs of the Old Lyme Phoebe Griffin Noyes Library construction project (the “Project”) being undertaken by Old Lyme Phoebe Griffin Noyes Library Association, Inc. (the “Appropriation”).
NOW, THEREFORE, BE IT RESOLVED, that the Board of Selectmen (the “Board”) of the Town hereby adopts, and recommends to the Board of Finance, the following:
(1) That to finance said Appropriation for the Project, the Town issue bonds and/or notes in an amount not to exceed $1,250,000. The bonds and notes shall be issued pursuant to Chapter 109 of the Connecticut General Statutes, Revision of 1958, as amended (the “Connecticut General Statutes”), including, without limitation, Section 7-369 of the Connecticut General Statutes, and any other enabling acts.
(2) That the Town issue and renew notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes for the Project or the receipt of grants for the Project. The amount of the notes outstanding at any time shall not exceed $1,250,000. The notes shall be issued pursuant to Section 7-378 of the Connecticut General Statutes. The Town shall comply with the provisions of Section 7-378a of the Connecticut General Statutes with respect to any notes that do not mature within the time permitted by said Section 7-378.
(3) That the First Selectman, or a majority of the Board, and the Treasurer (the “Officials”) be authorized to sign said bonds or notes by their manual or facsimile signatures and to determine the amounts, rates of interest, dates, maturities, dates of principal and interest payments on such bonds or notes, the form of such bonds or notes, the provisions for protecting and enforcing the rights and remedies of the holders of such bonds or notes and all other terms, conditions and particular matters regarding the issuance and securing of such bonds or notes and to execute, sell and deliver the same, and provide all supporting documentation as may be necessary or desirable to accomplish such purposes and to comply with the requirements of the
Internal Revenue Code of 1986, as amended, Securities and Exchange Commission Rule 15c2-12, and in accordance with the provisions of the Connecticut General Statutes and any other applicable provision of law thereto enabling. The bonds and notes authorized hereby shall be general obligations of the Town secured by the full faith and credit of the Town.
(4) That the Officials are hereby authorized to designate a bank or trust company to be the certifying bank, registrar, transfer agent and paying agent for such bonds and notes; to provide for the keeping of a record of the bonds or notes; to designate a municipal advisor to the Town in connection with the sale of the bonds or notes; that the law firm of Updike, Kelly & Spellacy, P.C., Hartford, Connecticut, is designated as the attorneys at law to render an opinion approving the legality of such issue or issues.
(5) That the Officials are authorized to sell the bonds or notes at public or private sale; to deliver the bonds or notes; and to perform all other acts which are necessary or appropriate to issue the bonds or notes, including, but not limited to, entering into a continuing disclosure agreement pursuant to Securities and Exchange Commission Rule 15c2-12. If the bonds or notes authorized by this resolution are issued on a tax-exempt basis, the Officials are authorized to bind the Town pursuant to such representations and covenants as they deem necessary or advisable in order to maintain the continued exemption from federal income taxation of interest on the bonds or notes, including covenants to pay rebates of investment earnings to the United States in future years.
(6) That the Town hereby declares its official intent under Federal Income Tax Regulations Section 1.150-2 that project costs may be paid from temporary advances of available funds and that (except to the extent reimbursed from grant moneys) the Town reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for the Project. The Officials are authorized to amend such declaration of official intent as they deem necessary or advisable and to bind the Town pursuant to such representations and covenants as they deem necessary or advisable in order to maintain the continued exemption from federal income taxation of interest on the bonds or notes authorized by this
resolution, if issued on a tax-exempt basis, including covenants to pay rebates of investment earnings to the United States in future years.
(7) That the First Selectman is hereby authorized, on behalf of the Town, to execute any contracts for the Project as may be necessary, to apply for and accept state and federal grants to finance the Appropriation for the Project, and to execute and file any application or enter into any grant agreement or other obligations prescribed by the State of Connecticut or the federal government, as applicable.
(8) That the Officials and other proper officers of the Town are authorized to take all other actions which are necessary or desirable to complete the Project consistent with the foregoing and to issue bonds or notes to finance the Appropriation for the Project.
FURTHER RESOLVED, that, should the Board of Finance approve the foregoing resolution (the “Resolution”) for the issuance of bonds or notes as recommended above, the Board hereby calls a Special Town Meeting to be held on January 28, 2018, in the Auditorium of the Lyme Old Lyme Middle School, 53 Lyme Street, Old Lyme, Connecticut at 7:30 p.m., and submits such Resolution to the electors and citizens eligible to vote at town meetings for their approval or disapproval, at said town meeting, the notice of such meeting to be published as required by the Connecticut General Statutes.
At a meeting of the Board of Selectmen held on December 3, 2018, on a Motion duly made by Board Member _____________________________ and seconded by Board Member _________________________, the foregoing Resolution was adopted by the following roll call vote:
In Favor:
Opposed:
I, Patti M. Broedlin, duly appointed and qualified Clerk of the Board of Selectmen of the Town of Old Lyme, hereby certify that the foregoing is a true copy of the Resolution adopted at the meeting of the Board of Selectmen held on December 3, 2018 authorizing the issuance of bonds and notes in an aggregate principal amount not to exceed $1,250,000 to finance an appropriation for the Old Lyme Phoebe Griffin Noyes Library renovation project; that said Board consists of three members; a quorum consists of two members; _____ members were present at said meeting; a roll call vote was taken and _____ members voted in favor of said Resolution, ______ members voted against the adoption of said Resolution, and _____ members abstained from voting on said Resolution; the entire
meeting exclusive of executive sessions was open to the public and no one was excluded from the portion of the meeting pertaining to the consideration and adoption of said Resolution.
Dated at Old Lyme, Connecticut, this 3rd day of December, 2018.
Patti M. Broedlin
Clerk
Board of Selectmen
Old Lyme, Connecticut
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